The Necessity of Factory Audits for Sourcing Building Materials

 

Have you ever had the idea of launching your own startup in the construction industry? Well, you will have to monitor several aspects simultaneously while running a construction business. Construction businesses are not very easy to handle as several small businesses. Besides other aspects of a construction business, the business owner needs to conduct regular factory audit as well to evaluate the state of his business.

 

The necessity of factory audit increases while you’re sourcing building materials from foreign countries. Such audit sessions are generally conducted by professional auditors who analyze past records in detail. A fruitful audit session is mandatory to ensure that a specific supplier is capable of meeting the expected product quality.

 

Anyway, as the owner of a business, you need to understand the procedure of auditing to have an eye on the functions of the auditors. However, you might not need to conduct audit sessions frequently if you find a reputed China building materials sourcing agent. Tracking the regular audits will help you run your business in a more efficient way.

 

This article will clarify your idea of auditing by describing the procedure in a detailed way. Let’s check out the entire process in brief-

 

• The initial phase of factory auditing consists of two different segments. The first one is questionnaire screening while the other one is verification screening. The first segment focuses on enquiring suppliers about their products and services. In this segment, you can evaluate the work ethics and work strategies of different suppliers. That’s truly helpful for deciding which supplier you should tie-up with. In the second segment, you inspect the authenticity of the suppliers and their services. Throughout the second segment, you can explore numerous factors related to product delivery and other services offered by the suppliers.

 

• Once the identification and verification segments are completed, you should look for the reliability of the suppliers in terms of sources and backups. After the completion of the first phase, some suppliers get shortlisted by business owners. In the second phase, each supplier’s capability is judged based on their backup stocks and circulations.

 

• Most small and medium business owners don’t proceed with the auditing procedures after the first two phases. However, if you’re ambitious to take your business to the next level of progress, let the auditing procedure go on. Generally, the third phase of the auditing procedure involves document verification. For this, you will need a dedicated team of auditors to cross-check all the documents provided by the suppliers. Check with your company lawyer whether those documents are legit and legal or not. Several fraudulent companies are spreading all over the market. The third phase of auditing is quite necessary to protect your business from such fraudulent suppliers.

 

• You should hire a professional inspection team to examine the production area of the suppliers. Remember that the production area states a lot about a supplier’s production and sourcing capacity. The size and condition of the production area of a sourcing company is a crucial parameter to determine if the company offers good services or not. You can contact a local China building materials sourcing agent to conduct such inspections without being present physically.

 

• Evaluating the supplying company’s quality control measurements is the focus of the fifth phase of the auditing process. This is the most vital phase of the entire procedure. In this process, you understand whether the quality control measurements of a certain supplier can match your requirements or not.
• In the sixth phase, you need to re-check the social compliance of the supplying company to analyze their relationships with the clients. This process will clarify if having a contract with the company will be good for you or not.

 

• The final phase, phase seven, summarizes the indications of the six previous steps. So, you get a clear idea of the sourcing company and its functions in the phase. That makes it easier for you to take a final decision about the company.

 

If you’re a business owner, you must know the importance of regular audits in the functions of your business. Ensure that your company’s auditors are executing all the steps mentioned during audits. That will save your business from further hazards.